As you know about project governance, if we want to run any system we always need some policies, some procedures, structure of administration and but, this is not enough. We also need few standards and requirements for references and to be followed. Let’s understand What action should a project manager take to ensure effective project governance?
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Running a system, I mean to say any organization or even a department of national or state level government cannot be fulfilled by without establishing policies, procedures, standards and requirements. In other words, we can call it governance. The Governance to run an organization is called Organization Governance whereas the framework within which project work is performed in the organization is called Project Governance. We’ll discuss about Organization Governance and Project Governance later in this article.
What you will learn by this post?
What action should a project manager take to ensure effective project governance?
As a project manager, you want to integrate change management into your project
What tools can a project manager incorporate to assist in project adoption? select all that apply.
Which of the following statements is true of the change management process? select all that apply.
What action should a project manager take to ensure effective project governance qui
As a project manager, what is your main responsibility during the initiation phase?
Which answer best describes a classic organizational structure?
Which of the following are part of organizational structure? select all that apply.
Organization Governance
As far as organization governance is concerned, it refers to overall structure of an organization and it involves policies and procedures, how will the organization run and perform to meet their strategic goals.
A group of people that has the authority to exercise governance over an organization is called governing body. In case of organization, governing body is a board of directors.
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There are two types of standards and requirements which affect any organization and those are external and internal.
Responsibility of a board of directors
A board of directors are responsible to ensure that organization should follow external (government or regulatory) and internal standards and requirements along with achieving the high level strategic goals.
Internal requirements are such guidelines, policies and procedures which must be followed in the organization to run portfolio, program and project work to deliver specific benefits or values within strategic plan of organization.
Every organization is different
Every organization has different strategies, external and internal standards & requirements therefore different organizations have their own governance to support specific culture, organization’s attributes and code of conduct.
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Project Governance
Project Governance is used quite loosely in the project management community. It is also called many times that whenever project fails; project governance seems to be the root cause of unsuccessfully executed project.
Now the question is that what is Project Governance?
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Project Governance includes the framework within which project work is performed in the organization. In easy words, we can say, it entails all the key elements that make a project successful.
Project governance is an “oversight function that is aligned with the organization’s governance model and encompasses the project life cycle,” according to A Guide to the Project Management Body of Knowledge (PMBOK® Guide)
Below are some basic questions that cover the eight key components of project and program governance:
- Governance Model: To clarify the existing governance model, what are the gaps and what is currently working?
- Stakeholder Engagement and Risk Assessment: What is your role and how do you communicate status updates, risks and changes?
- Stakeholder Expectations: What do you consider success for the project/program?
- Roles and Responsibilities: What is your current role and what are you accountable for?
- Risk Assessment: What are the key challenges and how are they communicated and addressed?
- Meetings and Reporting: What meetings do you chair and participate in? What reports are you responsible for, do you need to review, that are missing and that you find obsolete?
- Assurance: How are you tracking in accordance with the project charter and baseline project management plan?
- Project Management Control and Roles and Responsibilities: What project metrics are you accountable for, do you have an interest in and do you monitor?
Above questions were supposed to be thought provoking and lead to longer detailed discussions. Asking these questions enabled me to form the baseline governance framework.
Project Governance involves creation and enforcement of policies and processes regarding project management knowledge areas like scope, schedule, cost, resource, quality, communications, risks, procurement, stakeholders and change management. Project Governance can be established and administered by Project Management Office (PMO).
Conclusion
In conclusion, project managers play a crucial role in ensuring effective project governance. By understanding both organizational governance and project governance, they can navigate the complexities of decision-making, accountability, and stakeholder involvement. It is imperative for project managers to establish clear communication channels, adhere to established frameworks, and continuously evaluate and mitigate risks. By taking these actions, project managers can enhance project success and contribute to overall organizational excellence. Share this insightful blog post on social media to help others understand the importance of effective project governance.